Implementation and Analysis of Software for Control and Administration of Expenses in Machinery

Review Article

Austin J Bus Adm Manage. 2023; 7(1): 1056.

Implementation and Analysis of Software for Control and Administration of Expenses in Machinery

Carlos Enrique López Zamudio¹; Fabiola Colmenero Fonseca²*

¹Student PhD in Projects, American University of Europe, UNADE Cancún, Quintana Roo, México

²Architect, Training Department, American University of Europe, UNADE Cancún, Quintana Roo, México

*Corresponding author: Fabiola Colmenero Fonseca Implementation and Analysis of Software for Control and Administration of Expenses in Machinery, Mexico. Email: fabiola.colmenero@aulagrupo.es

Received: May 02, 2023 Accepted: June 06, 2023 Published: June 13, 2023

Abstract

In the last three years, the use of technological and online resources has increased, going beyond borders. The problem is focused on the insufficiency of control of expenses to manage, therefore, control is lost and as a result of this the need to have a new tool is created; without this, it is believed unnecessary to be able to carry it in an orderly and correct manner. This article is based on the experience and empirical work of the construction specifically in the ERPs or software to keep an effective control, considering that the machinery is a generator of income and with it to put emphasis to obtain good results. A qualitative and quantitative analysis was carried out, in companies that use a similar type of software, a comparison is made in two programs, identifying in the COMPANY-A program the lack of reports unlike CharLow MACHINERY, therefore, the need for Create a new software that includes all the previous reports and therefore a relationship is established from the data analysis of the new software.

The results show that the creation of this type of software solves the problems of administration and control of a company as part of a monitoring in a first phase to obtain the positioning of the user and team and in a second phase the version 2.0 working in customer satisfaction the users.

Keywords: Software technology; Control and administration; Machinery; Competitiveness; Costs

Introduction

In the last three years, the use of technological and online resources has increased, going beyond borders. The central problem is insufficiency, there is no control over expenses; the effects are not applied to the correct team, lack of knowledge of the cost per team, distribution of expenses out of control; the causes, it is not believed necessary and useful, there are few assets, they use rudimentary methods and techniques. According to Sommerville 2011, “the problem here is that there are no absolutes when it comes to security. Although the system may not be validated according to predefined criteria, those criteria may be too strict”. This article is based on the experience within construction in the area of machinery, and there are few ERP or software that can take effective control of the company, considering that machinery is a generator of volumes with the function of generating income and thereby getting good results. According to Pressman 2010, "software must be adapted to meet the needs of new computing and technology environments"

Diagnostic Analysis of Business Needs

✓ Some companies suggest that a section be integrated to make a purchase order for some input and that, at the same time, be linked to the record of asset expenses as long as the operation has been completed.

✓ Some users suggest that the software version can be operated from a mobile phone; this happens in small companies with less than ten assets in their yards.

✓ Others have expressed interest in handling an icon where fuel consumption is operated only when they hold a container in their facilities or a work in force.

✓ There are users who have expressed the power to capture the database even when they are not connected to the Internet, so the information can be added when connected.

✓ All users currently using the software predict a great technological contribution to companies that have machinery.

✓ At the international level, it is suggested to manage the currency in US dollars, euros and Mexican pesos. In addition to the Spanish-English language.

Narrative research, according to the experience and observation of several years in the field of construction, specifically in the area of machinery, is how the idea of creating software for control and administration of expenses in assets and machinery was born; a narrative will be made of how the data was given to develop the idea of this investigation.

In correlational research, the software precisely generates reports of the relationship between an expense and others VS the hours or kilometers consumed or between one period and another, between one asset and another similar one (Figure 2).